How To Securely Archive PDF Documents in Foxit PDF Editor
This video tutorial shows you how to convert a PDF into a standards-compliant PDF/A-2b file using Foxit PDF Editor's Preflight tools — creating a validated, read-only archival copy that stays readable and audit-ready for years. You'll see how to select a conversion profile, analyze the document for compliance issues, apply supported fixes, and confirm a successful conversion, all in one guided workflow.
PDF/A conversion isn't just a compliance checkbox — it's what keeps service agreements, public records, and healthcare files from becoming inaccessible as software and formats change. Foxit PDF Editor's built-in Standards wizard walks you through profile selection, compliance analysis, and automated fixes, so records and IT teams can archive documents correctly the first time without specialized tools.
Built for Records That Can't Afford to Disappear
This video is ideal for:
- Government agencies preserving public records
- Legal teams archiving executed agreements and contracts
- Healthcare organizations retaining patient records and compliance documents
- Records managers and compliance officers responsible for retention schedules
- IT teams standardizing document archiving practices across the organization
Video Timestamps
00:00 — Why Convert to PDF/A: See why converting a document to PDF/A creates a standards-compliant copy built for long-term access.
00:18 — Using the Preflight Standards Wizard: Open the Standards wizard from the Convert tab and select a conversion profile.
00:39 — Analyzing for Compliance Issues: Run an analysis to catch anything preventing the document from meeting the PDF/A standard.
00:59 — Saving & Verifying the Archival Copy: Save a separate archival file and confirm a successful conversion.
01:29 — Filing the Record for Retention: Verify conformance once more before filing the record in its retention archive.
01:43 — Who This Workflow Helps: See how government, legal, and healthcare teams use this process for long-term recordkeeping.
Key Takeaways
- Convert PDFs to the PDF/A-2b standard for long-term, standards-compliant archiving
- Use the Preflight Standards wizard to analyze documents before converting
- Apply Foxit's supported fixes automatically in a single pass
- Save and verify a validated, read-only archival copy
- Reduce the risk of accidental edits to retained records
- Support retention requirements across government, legal, and healthcare workflows
Learn more about Foxit PDF Editor and get a quote for volume licenses.