Email Review is useful when reviewers don’t have access to a common server or initiators don’t need collaborative reviews. In an Email Review, the initiator sends PDFs to reviewers as attachments and can view comments only after receiving the commented PDFs from reviewers. Also, the reviewers can only send back the PDFs after adding comments, and they cannot view comments made by others.
1) To send a PDF out for email review (Available in Pro Only), please do the following:
- Choose a document for email review and open with Foxit PDF Editor. This document becomes the master file into which you can merge comments you receive from reviewers.
- Choose Share > Send for Email Review, or click File > Share > Send for Email Review.
- In the pop-up Send for Email Review dialog box, specify the recipients that you want to send the document to for review, type in the message in the text box and click Send Invitation button.
- A new email with the document attached will appear for you to send. Click Send to send out the email.
- You can track the review status with the review tracker. Please refer to Review Tracker.
Note: Recipients of the shared document can review it and send it back with Foxit PDF Editor or Reader, as well as Foxit PDF Reader Mobile (for Android).
2) To participate in an email review:
The recipients can download the document sent from the initiator and open it with Foxit PDF Editor, add their comments and click the Send Comments button in the message box (if the notification message setting is enabled in File > Preferences > General) or choose Share > Manage Email Review > Send Comments to send their comments back to the initiator.
Likewise, you can manage your reviews by using the Tracker. See also Review Tracker.
3) To merge comments:
After receiving the document with comments from reviewers, the initiator opens it and will be prompted with a message box about whether to merge comments from this document into the master file or not. Sometimes the initiator sends the same document with additional comments to reviewers again. In this case, reviewers will also be prompted whether to merge comments when they open the document they receive.
If you choose No, open this copy only button, you can still merge comments after you open it by clicking Merge Comments button in the message box (if notification message is enabled) or choose Share > Manage Email Review > Merge Comments.