Before you sign a document, you need to draw a signature field where the signature is placed, get a digital ID, and create the signature.
- Choose Protect > Sign & Certify > Place Signature.
- Press and hold the mouse button down, and drag to draw a signature field for your signature.
- In Sign Document dialog box, choose a digital ID from drop-down menu. If you can’t find the specified digital ID, you will need to get a certificate from the third-party provider or create a self-signed digital ID.
- (Optional)To create a self-designed digital ID, choose New ID from drop-down menu. In the Add Digital ID dialog box, select a location to store the digital ID. Click Next to type your identity information such as name, organization unit, e-mail address, etc. to be used when generating the self-signed certificate. In Use Digital ID for, choose one option as needed. Click Next to enter a file name, storage location and password for your new digital ID file. Confirm your password and click Finish. The New ID option will not be available if the IT manager has configured and restricted digital IDs to sign PDF files across the company.
- For Appearance Type, choose a style from the drop-down list, or click the Create button to create a new style for your signature appearance. The created styles will be added to the drop-down list for Appearance Type. Please refer to Creating signature appearance. You can preview your signature in the Signature Preview box.
- Under Text For Signing, input text in the field and select an option from the drop-down list to specify your location and reason to sign the document. Please note that Location and Reason fields are available only when the signature is defined to include the corresponding option in its appearance type. For the Reason field, Foxit PDF Editor will save your custom reasons for you to choose from the drop-down list easily in future uses.
- Specify the page range to place the signature. The signature will be placed at the same location on the specified pages.
- If you want to lock the document to prevent further editing, check the Lock Document After Signing option.
- Do any of the following to sign PDF files:
- To sign the currently opened PDF file, click Sign, and then specify the location and file name to save the signed document.
- To sign multiple PDF files, click Apply to Multiple Files. In the pop-up Sign Multiple Documents dialog box, do the following:
- Click Add files, and choose Add Files, Add Folder, or Add Open Files to add files, folders or opened files that you want to sign with the same digital signature.
- By default, the document will be signed in a sequence as they are ordered in the Sign Multiple Documents dialog box. You can adjust the order of files by its name, modified time, or size by clicking the corresponding column name. Alternatively, drag and drop the file in the list to adjust its order. Select a file and click the Remove button to delete it, if necessary.
- Click Output Options to specify the output folder and file name for the signed PDF document.
- Click Sign Immediately. And then Foxit PDF Editor will sign your PDF documents with the same digital signature at the same location as your current document, and saved the signed documents in the folder you specified.
Note: By default, the document is signed after you place the signature and then you will not be able to move or resize it. To change the setting, please uncheck the Sign the document immediately after the signature is placed option in File > Preferences > Signature.