Foxit PDF Editor allows you to convert personalized email messages, letters, or labels created from Microsoft Word’s Mail Merge function to PDFs all at once. You can also change the settings to send the PDFs via email attachments to a number of individuals if needed.
- To create PDFs from Mail Merge, open the Word file and click Merge to Foxit PDF in the Foxit PDF tab and the MAILINGS tab. (Note: The Word file must be a mail merge document before you merge them to PDFs. For information on how to create a mail merge document, please refer to Microsoft Word Help.)
- In the Mail Merge Settings dialog box, you can specify the set by a range of record numbers. Then specify the name of the PDFs by filling in the field for the file name or by choosing a field from the list of fields available in your data source. (Note: If you type ReplyLetter in the Name box, the mail-merged PDFs will be named ReplyLetter1, ReplyLetter2, ReplyLetter3, and so on.) Click OK to continue.
- (Optional) If you need to email the created PDFs as attachments, check the Automatically send PDF files by email option and adjust the relevant settings as needed.
- Specify a save path for the PDFs and click OK.
- If you checked the Automatically send PDF files by email option, you will be prompted to choose an email profile. Click OK to send the PDF files.
- A message box will pop up to prompt you if the process was successful.