Digital ID is the identity of a person/organization, which contains your name, Email address, a serial number, an expiration date, and the name of the company. A digital ID contains two keys, one is a public key (certificate) that is used to encrypt or lock data, and the other is a private key that is used to decrypt or unlock data that is encrypted.
You can distribute the certificate that contains the public key and other identifying information to those people who need to use it to verify your identity, validate your signature, or encrypt a document for you. Only your private key can unlock information that was encrypted using your certificate, so make sure to store your digital ID in a safe place.
You can not only obtain a digital ID from a trusted third-party provider called a Certificate Authority (CA) but also create a self-signed digital ID with Foxit PDF Editor. Digital IDs are usually protected by password; you can store it on a computer in PKCS#12 file format, or in the Windows Certificate Store. All the digital IDs available on the computer are listed in the Digital IDs window. You can choose Protect > Digital IDs to check the digital IDs list. In the Digital IDs window, you can also view the certificate details, refresh the ID list, add or remove a digital ID, and export a digital ID to an FDF, PKCS, or CER file.
For company-wide deployment, IT managers can also use the SignITMgr tool to configure which digital ID file is allowed to sign PDF files by users across an organization. Steps are as follow:
- Create or install the digital ID file on your computer.
- Click here to download an appropriate version of Foxit Customization Wizard. Run Foxit Customization Wizard and select the SignITMgr option to get the SignITMgr tool opened within Foxit Customization Wizard. Click here for more details about the SignITMgr tool.
- You will find that the digital IDs you installed in your computer are listed in the window. Then do the following:
- Check the digital ID file that is allowed to sign a PDF file, click the Save icon on the menu bar and save the file.
- If you want to change the setting which you have configured before, click the Open icon on the menu bar to open the configuration file. Then check the digital ID file that is allowed to sign a PDF file, and click the Save icon on the menu bar to generate and save the modified configuration file.
- After generating the configuration file, place it in “C:\Users\USERNAME\AppData\Roaming\Foxit Software\Foxit PDF Editor\Signature”.
When IT manager has configured it completely, users can only use the specified digital ID(s) to sign PDF files, and will not be allowed to create a new ID.
Tip: The “Signature” folder is automatically created the first time users sign a PDF file with a digital ID. If it is not found in the specified folder, please create it manually.