The City of Erlangen has made significant strides in its document management processes by implementing Foxit PDF Compressor, specifically to manage and archive construction files that require long-term storage. Recognizing the need for an efficient solution to handle the vast amount of documentation generated during construction projects, the city sought a way to streamline file storage while ensuring accessibility and quality over time.
By converting construction files to the PDF/A format and employing advanced compression techniques, Erlangen was able to reduce large file sizes substantially while preserving the integrity of high-quality images and text. This was particularly important for blueprints and other detailed documents, which must remain legible and accessible for years to meet regulatory and compliance requirements. The ability to maintain high-quality representations of these documents ensures that they can be easily referenced and utilized in the future without degradation in quality.
The integration of Foxit PDF Compressor into Erlangen’s construction supervisory authority software further enhanced the city’s efficiency in handling blueprints and associated documentation. This seamless integration allows for streamlined workflows, enabling city officials and contractors to access and manage construction documents with ease. As a result, the city has improved its operational efficiency, reducing the time spent on document retrieval and management tasks.
One of the standout features of Foxit’s technology is its non-proprietary nature, which guarantees that the compressed files will remain accessible for years to come. This future-proofing is vital for the city, as it ensures that archived documents can be retrieved and utilized without concerns about obsolescence or compatibility issues, ultimately safeguarding public records for future generations.
Following the success of implementing Foxit PDF Compressor for construction file management, the City of Erlangen plans to leverage Foxit PDF/A technology for broader digital file management initiatives across other departments. This strategic decision highlights the city’s commitment to modernizing its document management practices and enhancing service delivery to its residents.